Summer camp registration usually gets started in late winter or early spring. However, there are always those parents who wait until the last minute. If you are still using a paper system to register and enroll campers, it may be time to make the switch to software to capture those latecomers and ease the way for everyone.
Summer camp businesses are seasonal affairs. Each year you have several months of marketing and registration, then the rush of campers over the summer break. At the end, you clean up and start planning for next year. If you are keeping manual records or are using multiple software solutions for each part of your business, you aren’t working as efficiently as you could.
Ah, the smell of the s’mores, the chirping of the crickets, and the itch of the chiggers… it all brings back fond memories of summer camp for many parents. They want to pass that experience down to their kids.
How is your summer camp registration going? Is your staff and activity schedule completed to accommodate new kids every week? Have all the parents completed the required documentation and made payment?
Summer camp is just around the corner, but most administrators have been working long before this to get ready for the campers and counselors coming their way. When you think about it, summer camp is simply short-term childcare over the course of a season.
While the thought of camping and computers don't often go together, technology can streamline paperwork and help you keep up with all your administrative chores. Management software for summer camps provides an abundance of tools that make preparation and administration less stressful for you and your staff.
Campground management software does more than handle your registration and scheduling. It also contains financial applications that can help you track accounts and manage your cash.
Before you can increase your cash flow, you need to monitor and measure all sources of income and expenses, so you have data to make an educated revenue projection for the future.
Unlike long-term childcare accounts for which tuition is charged and collected every month throughout the year, summer camp payments are for short term programs that last from a few days to a few weeks with a definite start and end date. Typically, payments are made as a single lump sum by a particular date before the beginning of camp or billed on a recurring weekly basis.